Why Choose Print MIS

Sales Enquiries

• Allows centralization of enquiries from a single commercial center
• Full visibility of all outstanding quotes
• Full reporting on all prospects and competitors
• Ability to assign enquiries to appropriate estimators according to skills
• Facility to route enquiries to the best commercial center to estimate
• Measurement of sales person performance
• Does not require skilled Estimators to key in basic information
• Help fill low capacity with ability to look back through outstanding / declined enquiries for a period and concentrate on converting them
• Identify prospects who constantly ask for pricing without ever placing an order
• Awareness of which product types win or lose business and why
• Better understanding of which competitors are winning business

Estimating

• Track Estimators performance and work load
• Calculate for multiple quantities simultaneously
• Estimate more accurately and consistently
• Save template 'library' quotes to re-use later
• Quicker response times e.g. email or automated fax
• Compare print variations e.g. sheet work vs work & turn, digital vs litho etc
• Searchable quote history archive
• Recognize the profit of a job prior to booking the order
• Ability to centralize Estimating for multiple sites. The central commercial center chooses the most profitable plant to produce the work
• Holds all contract pricing for Customer, by title and issues
• Standard workflow identifies important customers / prospects to ensure they receive timely attention
• Quote or bid more contracts than possible with current system and staff
• Establish need for additional equipment or upgrade of equipment to meet market demand
• Modern web browser portal interface available to offer customers on-line services to differentiate from competitors
• Date sensitive sell rates for meeting sales targets during open capacity time and maximizing profit in peak times

Order Management

• Excellent visibility of orders
• Warning system for inconsistencies of information between processes and departments.
• Tracking of all changes to order from estimating or contract confirmation to completion of work for ease of additional charges or change orders to work
• Re-pricing of production changes with out involving Estimating
• Visibility of planned costs enables managers to be proactive in reducing costs on orders/jobs
• Better workflow – the tracking of changes that occur because of production or customer decisions
• Traffic Light system to help manage workflow and put authorization processes in place to keep to business rules
• Movement of work between plants with ease
• Automatic notification of changes in order management to scheduler and shop floor via messaging system.

Planner

• Production meetings become more proactive – solving problems, rather than being notified of them
• Real time Scheduling with SFDC connection, schedule is always up-to-date and visible to entire plant
• Tracking of significant job events (paper, data, inserts, plates, etc) with real-time color indications to warn of scheduling issues
• Valuation of the scheduling board for sales and cost forecasting, and business planning
• Greater visibility of the changing load across presses would allow better opportunistic maintenance to take place, improving the overall machine reliability and number of jobs to be accommodated
• Linked with the Estimating application the Scheduling system has an instant ability to calculate true cost of production for different scenarios

Job Costing

• Automatic costing of labor to jobs using Shop Floor Data Collection
• Paper costs through Paper Management
• Provisional costs can be allocated until actual costs are received
• Review of estimated profit versus actual so estimating standards or process can be improved
• Identify profitable and non profitable product types
• Customize costing codes to fit local business model

Paper Management

• Lists all paper requirements for orders and organizes them by mill, paper types, and basis weight
• Excellent reporting of customer supplied paper
• Integrates with Order Management and Scheduling, updating all changes and receipts
• Report on all roll consumption by job, customer or stock items
• Reduce held stock through real-time database accessible from Estimating
• Integrate into paper monitoring for real time statistics of over or under consumption, react to over usage before inventory shortage becomes and issue

Data Collection

• Collects all time by personnel, cost center or operation code
• Monitors production processes i.e. good count, waste and make ready
• Use of electronic job information so latest data is automatically updated
• Links to scheduling so equipment to do list is updated every time schedule is saved
• Updates scheduling with real-time information so scheduler can avoid missed deliveries or time wasted by crews waiting for completion of previous operation
• Provides real time information to both the operator and the scheduler so they can assess how the job is proceeding against the planned data
• Generate job costs with accurate and timely information
• Evaluate job, employee, paper and operation performance with accurate info and less manual input and errors
• Link to time and attendance systems for full operator tracking

Centralization

• Setup a centralized commercial department to handle all enquiries and estimating
• Train sales staff on electronic submission of enquiries
• Centralize production capacity filling
• Allow paper inventory to be accessible at all plants yet centralized purchasing commercial function
• Place work at the most appropriate production plant to make profit for the Group – not just the production site
• Reduce Group paper stocks at any point in time
• Achieve synergies in capacity and print operations